The hidden leak in project businesses isn't profitability — it's timing, scattered data, and invisible overdue accounts.
Invisible overdue invoices
A large share of AR is often overdue for project businesses at any point — and teams don't catch it until month-end. By then, the cashflow crunch has already hit.
Costs scattered across projects
Subcontractor invoices, supplier bills, reimbursements — tracked in email threads, WhatsApp, and spreadsheet tabs. Reconciliation takes days, not minutes.
Cash crunches that blindside you
Revenue looks healthy on paper, but cash hits the account late. FX swings erode margins. You find out at the worst possible time — when it's too late to act.
Automate invoice extraction, track project collections in real time, and model critical what-if cashflow scenarios with zero manual entry.
Your cashflow, at a glance — every day
One dashboard that shows every project, every invoice, every collection date. Know exactly what's coming in, what's going out, and when — without running a single report.
Revenue and cost tracking per project, in real time
Overdue invoices flagged automatically — no manual chase
30, 60, 90-day cashflow forecast built from live data
Multi-currency support with live FX tracking
Drop a PDF. AI extracts everything.
Upload any invoice — client receivable, supplier bill, or subcontractor invoice. Our intelligent AI parser reads it and extracts every field instantly. No typing, no manual entry.
Supports PDF, JPG, PNG — any invoice format
Detects invoice type automatically (receivable vs. cost)
Routes to the right project — you just confirm
Stress-test your cashflow before the crisis hits
Model the scenarios that keep you up at night — before they happen. See exactly how your runway changes if a client pays late, a deal slips, or FX moves against you.
Global payment delay modelling (30, 60, 90 days)
Per-milestone override — delay or write off individual deals
FX stress testing across all your currencies
Include or exclude pipeline deals from your forecast
No IT team. No lengthy onboarding. Fast, secure, cloud-native.
Set up your projects
Add your active projects, clients, and expected milestone dates. Takes 15–30 minutes for a typical agency with 5–10 projects.
Connect your invoices
Drop in existing invoices — CogniFlow's AI reads them and routes them to the right project. Or enter manually in seconds.
See your cashflow live
Your dashboard updates instantly. Overdue alerts fire automatically. Your 90-day forecast rebuilds every time you change a date or amount.
Start free. Upgrade when you need AI and multi-currency. Cancel anytime.
Starter
For founders getting started
Up to 3 active projects
Basic cashflow dashboard
Manual invoice entry
USD base currency
1 user
Pro
Most popularEverything you need to run tight cashflow
Unlimited projects
AI invoice parsing (PDF, image)
Multi-currency + live FX tracking
Scenario modelling engine
Collection intelligence alerts
Data export (CSV / Excel)
1 user
🎯 Early adopter deal: First 20 customers get Pro locked at USD 79/month for life — in exchange for a 30-min feedback call. Claim your spot →
Clear answers to common questions about setup, security, integrations, and how CogniFlow fits into your workflow.
CogniFlow is an AI cashflow OS for project businesses. It tracks revenue and subcontractor costs across active projects, automates invoice parsing, predicts collection dates, and runs what-if cashflow scenarios in real time.
No. CogniFlow is built specifically for founders, agency owners, and project leaders without a finance background, providing clear insights and simple automated workflows.
CogniFlow uses 256-bit AES encryption at rest, TLS 1.3 encryption in transit, strict role-based access controls, and read-only financial data access to safeguard your records.
You can create a free Starter account immediately to track up to 3 projects. Pro and Team plans are currently onboarded in cohorts via demo and waitlist to ensure white-glove setup.
Built for agencies, consultancies, dev shops, and other project-based businesses that need clear cashflow and automated collections without hiring a full finance team.
CogniFlow replaces fragile spreadsheets, manual billing tracking, and disconnected spreadsheets used for project forecasting and cash reconciliations.
Yes. CogniFlow supports boutique studios with 3 projects and scales to multi-million dollar agencies with dozens of concurrent milestones, subcontracts, and currencies.
You can import data via CSV/Excel or direct upload today. Direct integrations with popular accounting tools like Xero and QuickBooks are on our active roadmap.
